Privacy Policy

How Niax Systems handles your data

Last updated: March 2026

1. Introduction

Niax Systems OÜ is an Estonia-based company providing accounting, financial compliance, and international business support services for entrepreneurs, startups, and e-Residency companies.

This Privacy Policy describes how we collect and process personal data when you use our website or communicate with us regarding our services.

2. Information We Collect

We only collect personal data that is strictly necessary to provide our services, respond to inquiries, or improve your experience on our website.

2.1. Information You Provide Directly

When you contact us via email, contact forms, or request a service, we may collect:

  • Full Name
  • Business Email Address
  • Phone Number
  • Company Name and Position
  • Content of your message and any attachments you provide.

2.2. Information Collected Automatically

When you visit our website, we automatically collect certain technical data, which may constitute personal data when combined with other information:

  • IP address
  • Browser type and version
  • Operating system
  • Date and time of your visit
  • Referrer URL (the site you came from)
  • Website usage statistics (pages visited, duration of visit).

This data is collected primarily through cookies. For more details, please see our [Cookie Policy].

3. Legal Basis for Processing

Under GDPR, we must have a lawful basis to process your personal data. We rely on the following bases:

  • Contractual Necessity (Art. 6(1)(b) GDPR): To take steps at your request before entering into a contract or to perform our contractual obligations with you (e.g., providing accounting services).

  • Legitimate Interests (Art. 6(1)(f) GDPR): To improve our website, prevent fraud, secure our systems, and communicate effectively with business contacts.

  • Legal Obligation (Art. 6(1)(c) GDPR): To comply with statutory requirements, such as tax and anti-money laundering (AML) regulations in Estonia.

  • Consent (Art. 6(1)(a) GDPR): Where you have given explicit consent, such as subscribing to a newsletter.

4. How We Use Your Information

The information we collect may be used to:

  • Respond to inquiries and provide requested services
  • Communicate with potential clients and partners
  • Improve our website and service quality
  • Ensure compliance with legal and regulatory requirements

We only collect and use information that is necessary for providing our services or responding to your requests.

4.1. Data Protection

Niax Systems OÜ takes appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.

We strive to ensure that personal information is handled securely and responsibly.

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including satisfying legal, accounting, or regulatory requirements.

When personal data is no longer required, it will be securely deleted or anonymized.

4.2. Third-Party Services

Our website may use trusted third-party services such as analytics tools or communication services to improve website performance and user experience.

These providers may process limited information in accordance with their own privacy policies.

Our website may use trusted third-party services such as analytics providers, hosting services, or communication tools to improve website functionality and performance.

These providers may process limited technical information in accordance with their own privacy policies.

5.GDPR Compliance

As a resident of the European Union, you have specific rights regarding your personal data. You can exercise these rights at any time by contacting us at [info@niaxsystems.com].

  • Right of Access (Art. 15): You have the right to request a copy of the personal data we hold about you.
  • Right to Rectification (Art. 16): You have the right to request that we correct any inaccurate or incomplete personal data.
  • Right to Erasure (Right to be Forgotten) (Art. 17): You have the right to request that we delete your personal data under certain conditions.
  • Right to Restriction of Processing (Art. 18): You have the right to request that we restrict the processing of your data in specific situations.
  • Right to Data Portability (Art. 20): You have the right to receive your data in a structured, commonly used, and machine-readable format.
  • Right to Object (Art. 21): You have the right to object to the processing of your data based on legitimate interests or for direct marketing.
  • Right to Withdraw Consent: If we process your data based on consent, you can withdraw your consent at any time.

Contact Information

If you believe that Niax Systems OÜ has processed your personal data in violation of GDPR, you have the right to lodge a complaint with a supervisory authority.

Niax Systems OÜ
Registered in Tallinn, Estonia
Registry Code: 17434317

Email: info@niaxsystems.com
Website: https://niaxsystems.com

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